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Evidence Guide: RIIOHS601A - Establish and maintain the OHS management system

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

RIIOHS601A - Establish and maintain the OHS management system

What evidence can you provide to prove your understanding of each of the following citeria?

Establish and maintain the framework for the OHS system

  1. Access, interpret and apply compliance documentation relevant to establishing and maintaining OHS management systems
  2. Develop OHS policies, objectives and procedures that clearly express the organisation's commitment with respect to OHS, and how relevant OHS legislation will be implemented, consistent with overall organisational policies
  3. Clearly define, allocate and include in job descriptions and duty statements for all relevant positions OHS responsibilities and duties, which will allow implementation and integration of the OHS Management System
  4. Identify, seek and/or provide in a timely and consistent manner financial and human resources for the operation of the OHS Management System
  5. Provide and explain information on the OHS Management System and procedures in a form that is readily accessible to employees
Access, interpret and apply compliance documentation relevant to establishing and maintaining OHS management systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop OHS policies, objectives and procedures that clearly express the organisation's commitment with respect to OHS, and how relevant OHS legislation will be implemented, consistent with overall organisational policies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clearly define, allocate and include in job descriptions and duty statements for all relevant positions OHS responsibilities and duties, which will allow implementation and integration of the OHS Management System

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, seek and/or provide in a timely and consistent manner financial and human resources for the operation of the OHS Management System

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide and explain information on the OHS Management System and procedures in a form that is readily accessible to employees

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain participative arrangements for the management of OHS

  1. Establish and maintain appropriate consultative processes in consultation with employees and their representatives in accordance with relevant OHS legislation and consistent with the organisation's overall process for consultation
  2. Ensure issues raised through participation and consultation are dealt with and resolved promptly and effectively in accordance with procedures for issue resolution
  3. Ensure that information about the outcomes of participation and consultation is provided in a manner accessible to employees
Establish and maintain appropriate consultative processes in consultation with employees and their representatives in accordance with relevant OHS legislation and consistent with the organisation's overall process for consultation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure issues raised through participation and consultation are dealt with and resolved promptly and effectively in accordance with procedures for issue resolution

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure that information about the outcomes of participation and consultation is provided in a manner accessible to employees

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain procedures for identifying hazards

  1. Develop, maintain and ensure integration of a procedure for ongoing identification of existing and potentialhazards with systems of work and procedures
  2. Monitor activities to ensure that hazard identification procedure is adopted effectively throughout the organisation
  3. Ensure procedures are in place and applied for hazard identification at the planning, design and evaluation stages of any change in the workplace to ensure that new hazards are not created
Develop, maintain and ensure integration of a procedure for ongoing identification of existing and potentialhazards with systems of work and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor activities to ensure that hazard identification procedure is adopted effectively throughout the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure procedures are in place and applied for hazard identification at the planning, design and evaluation stages of any change in the workplace to ensure that new hazards are not created

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain procedures for assessing risk

  1. Ensure appropriate assessment of risks presented by identified hazards is carried out
  2. Develop and ensure integration of a procedure for ongoing assessment of risks within systems of and work and procedures
  3. Monitor activities to ensure that risk assessment procedure is adopted effectively throughout the organisation
  4. Ensure procedures are in place for risk assessment to be addressed at the planning, design and evaluation stages of any change within the organisation to ensure that risks are not created
Ensure appropriate assessment of risks presented by identified hazards is carried out

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and ensure integration of a procedure for ongoing assessment of risks within systems of and work and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor activities to ensure that risk assessment procedure is adopted effectively throughout the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure procedures are in place for risk assessment to be addressed at the planning, design and evaluation stages of any change within the organisation to ensure that risks are not created

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain procedures for treating risks

  1. Develop and ensure implementation of measures to control assessed risks in accordance with relevant legislation, code of practice and trends identified from the OHS records system
  2. Ensure the implementation of interim solutions until a permanent control measure is developed when measures which treat a risk at its source are not immediately practicable
  3. Develop and ensure integration of procedures for ongoing control of risks within general systems of work and procedures
  4. Monitor activities to ensure that the risk treatment procedure is adopted effectively throughout the organisation
  5. Ensure risk treatment is addressed at the planning, design and evaluation stages of any change within the organisation to ensure that adequate risk control measures are included
  6. Identify inadequacies in existing risk treatment measures and seek and provide resources to enable implementation of new measures according to appropriate procedures
Develop and ensure implementation of measures to control assessed risks in accordance with relevant legislation, code of practice and trends identified from the OHS records system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure the implementation of interim solutions until a permanent control measure is developed when measures which treat a risk at its source are not immediately practicable

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and ensure integration of procedures for ongoing control of risks within general systems of work and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor activities to ensure that the risk treatment procedure is adopted effectively throughout the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure risk treatment is addressed at the planning, design and evaluation stages of any change within the organisation to ensure that adequate risk control measures are included

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify inadequacies in existing risk treatment measures and seek and provide resources to enable implementation of new measures according to appropriate procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain organisational procedures for dealing with unplanned incidents

  1. Identify the range of most likely potential unplanned incidents from an analysis of likely risks
  2. Develop procedures in consultation with appropriate emergency services that would treat the risks associated with the potential events that meet legislative requirements as a minimum
  3. Provide appropriate information and training to all employees to enable implementation of the correct procedures in all relevant circumstances
Identify the range of most likely potential unplanned incidents from an analysis of likely risks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop procedures in consultation with appropriate emergency services that would treat the risks associated with the potential events that meet legislative requirements as a minimum

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide appropriate information and training to all employees to enable implementation of the correct procedures in all relevant circumstances

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain an OHS training program

  1. Develop and ensure implementation of an OHS training program to identify and fulfil employees' OHS training needs
Develop and ensure implementation of an OHS training program to identify and fulfil employees' OHS training needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain a system for OHS records

  1. Establish and monitor the system for keeping OHS records to allow identification of patterns of occupational injury and disease within the organisation
Establish and monitor the system for keeping OHS records to allow identification of patterns of occupational injury and disease within the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan and prepare for the implementation of the OHS management system

  1. Identify and interpret the legislative and site requirements related to the OHS management system
  2. Access and interpret the OHS management system
  3. Identify, clarify and communicate to all personnel roles and responsibilities
  4. Identify, forecast, obtain and allocate/schedule resources required for the implementation of the OHS management system
  5. Implement OHS management training program.
  6. Encourage, receive, review and, where appropriate, implement suggestions and recommendations for changes to OHS management procedures
Identify and interpret the legislative and site requirements related to the OHS management system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Access and interpret the OHS management system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, clarify and communicate to all personnel roles and responsibilities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, forecast, obtain and allocate/schedule resources required for the implementation of the OHS management system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement OHS management training program.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Encourage, receive, review and, where appropriate, implement suggestions and recommendations for changes to OHS management procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate the organisation's OHS system and related policies, procedures and programs

  1. Assess the effectiveness of the OHS management system and related policies, procedures and programs
  2. Develop and ensure implementation of improvements to the OHS management system to ensure more effective achievement of the organisation's aims with respect to OHS
  3. Assess compliance with OHS legislation and code of practice to ensure that legal OHS standards are maintained as a minimum
Assess the effectiveness of the OHS management system and related policies, procedures and programs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and ensure implementation of improvements to the OHS management system to ensure more effective achievement of the organisation's aims with respect to OHS

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess compliance with OHS legislation and code of practice to ensure that legal OHS standards are maintained as a minimum

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to worksite operations and satisfy all of the requirements of the performance criteria, required skills and knowledge and the range statement of this unit and include evidence of the following:

knowledge of the requirements, procedures and instructions for establishing and maintaining OHS management systems

implementation of procedures and techniques for the safe, effective and efficient establishment and maintenance of OHS management systems

the identification of the relevant information and scope of the work required to meet the required outcomes

the identification of viable program options and the selection of procedures that best meet the required outcomes

working with others to establish and maintain OHS management systems

timely completion of the establishing and maintenance of OHS management systems

Context of and specific resources for assessment

This unit must be assessed in the context of the work environment. Where personal safety or environmental damage are limiting factors, assessment may occur in a simulated environment provided it is realistic and sufficiently rigorous to cover all aspects of workplace performance, including task skills, task management skills, contingency management skills and job role environment skills.

The assessment environment should not disadvantage the participant. For example, language, literacy and numeracy demands of assessment should not be greater than those required on the job.

Customisation of assessment and delivery environment to sensitively accommodate cultural diversity.

Aboriginal people and other people from a non English speaking background may have second language issues.

Assessment of this competency requires typical resources normally used in a civil works environment. Selection and use of resources for particular worksites may differ due to site circumstances.

Where applicable, physical resources should include equipment modified for people with disabilities.

Access must be provided to appropriate learning and/or assessment support when required.

Method of assessment

This unit may be assessed in a holistic way with other units of competency. The assessment strategy for this unit must verify required knowledge and skill and practical application using more than one of the following assessment methods:

written and/or oral assessment of the candidate's required knowledge

observed, documented and/or first hand testimonial evidence of the candidate's:

implementation of appropriate procedures and techniques for the safe, effective and efficient achievement of the required outcomes

identification of the relevant information and scope of the work required

identification of viable options and the selection of procedures that best meet the required outcomes

first hand testimonial and documentary evidence of the candidate's:

working with others to establish and maintain of OHS management systems

timely gaining of approval of OHS management systems

provision of clear, timely required support and advice on the application of OHS management systems

Guidance information for assessment

Consult the SkillsDMC User Guide for further information on assessment including access and equity issues.

Required Skills and Knowledge

Required skills

Specific skills are required to achieve the performance criteria in this unit, particularly for the application in the various circumstances in which this unit may be applied. This includes the ability to carry out the following as required to establish and maintain the OHS management system:

apply legislative, organisation and site requirements and procedures

access and analyse archival and historical information related to the workplace safety matters

access, interpret and apply technical OHS information

apply and manage research techniques and activities

apply OHS systems audit processes

communicate effectively in the workplace

apply procedures for developing and introducing practices to improve the work environment

apply procedures for developing and maintaining risk management procedures and policies

apply procedures for developing and maintaining statutory/legal and organisational policies and procedures

explain complex information to superiors/subordinates

apply records and documents maintenance requirements and procedures

apply procedures for monitoring and deciding on changes to process

provide coaching and mentoring support

take a leading role in initiating action and making decisions

use effective consultative mechanisms to negotiate processes and procedures appropriate to workplace safety

Required knowledge

Specific knowledge is required to achieve the Performance Criteria of this unit, particularly its application in a variety of circumstances in which the unit may be used. This includes knowledge of the following, as required to establish and maintain the OHS management system:

OHS legislation, policies and code of practice requirements and procedures

OHS auditing procedures

legislative and site rules, policies, procedures and regulations

company policies

duty of care principles

training design and management requirements and procedures

emergency procedures

strategic planning procedures

human resource management requirements and procedures

risk management processes and techniques

action planning methods

continuous improvement processes

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Relevant compliance documentation may include:

legislative, organisation and site requirements and procedures

manufacturer's guidelines and specifications

Australian standards

code of practice

Employment and workplace relations legislation

Equal Employment Opportunity and Disability Discrimination legislation

OHS (occupational health and safety) policy is:

a statement by the organisation of its intentions and principles in relation to its overall OHS performance which provides a framework for action and for the setting of its OHS objectives and targets

Safety is:

a state in which the risk of harm to persons or damage is limited to an acceptable level

OHS objectives are:

goals in terms of OHS performance, arising from the OHS policy that an organisation sets itself to achieve, and which are quantified where practicable

Relevant positions will include:

managers

supervisors

OHS officer/manager

First Aid officers

Responsibility is:

being accountable for the achievement of objectives

Occupational Health and Safety Management System (OHSMS) is:

that part of the overall management system which includes organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the OHS policy, and so managing the OHS risks associated with the business of the organisation

OHS Management System principles are to include:

commitment and policy

planning

implementation

measurement and evaluation

review and improvement

Consultation processes may include:

OHS committees

consultation with health and safety representatives

issue resolution procedures

participative/consultative procedures conducted by supervisory staff within the area of managerial responsibility

Hazard is defined as:

a source of potential harm or a situation with a potential to cause loss

Existing and potential hazards can be identified from:

checklists

hazard identification processes

accident and incident reports

significant incident reports

Monitoring of activities may include:

review of written reports

performance appraisal

auditing procedures

Hazard identification is:

the process of recognising that a hazard exists and defining its characteristics

Risk is defined as:

the chance of something happening that will have an impact upon objectives. It is measured in terms of consequences and likelihood

Risk assessment is defined as:

the overall process of risk analysis and risk evaluation

Risk control is defined as:

that part of risk management which involves the implementation of policies, standards, procedures and physical changes to eliminate or minimise adverse risks

Risk treatment is:

the selection and implementation of appropriate options for dealing with risk

Incident is:

any unplanned event resulting in, or having a potential for injury, ill health, damage or other loss

OHS legislation may include:

maintenance of records for statutory/legal breaches

provision of information and training

regulations and code of practice relating to statutory/legal compliance

site representatives and committees

issue resolution